1) T&C's: "The Photo Booth Club" and "Perth Open Photo Booth" are both trading names under the company "The Trustee for the Aki Trust." Accordingly, the following Terms and Conditions (T&Cs) are applicable to clients of both trading names. This ensures continuity and clarity for our clients, as these T&Cs detail the same terms previously issued to clients under the business name "Perth Open Photo Booth." This means that any agreements or bookings made under the name "Perth Open Photo Booth" are still valid and enforceable under "The Photo Booth Club," maintaining the same terms and conditions initially agreed upon.
2) Payment Terms: Sunday bookings will incur a 15% surcharge. Public holiday bookings will incur a 20% surcharge. For bookings made more than 1 months from their event date, a 20% deposit is required to secure the booking. For bookings made within 1 months of your event date, a deposit is not required. The total invoice amount is to be paid at least 7 days prior to the event by direct bank deposit or credit card (1.7% surcharge). We may not commence operating if there is a failure to complete full payment. If the hirer is billing from a company that has a payment run/cycle that will push payment past the event date, then we can arrange to proceed with providing our service with a late payment. To agree to this, we require a written request/email from the hirer or company accounts department with estimated pay date. By paying any part of the invoice the hirer is also agreeing to our terms & conditions.
3) Cancellation Policy: Deposits will not be refunded due to any cancellation. If the event is cancelled WITHIN seven days (7) of the booking, any payments (partial or full) made prior will not be refunded due to the last minute nature of cancellation. If the event is cancelled seven (7) days or more PRIOR to the booking date, any payments (partial or full), except the deposit amount, will be refunded through the same original payment method (Bank Transfer or Credit Card). The Photo Booth Club is not responsible for any transfer or credit card fees for any refunds. Deposits still remain non-refundable. Cancellations of bookings due to weather shall still be subject to the cancellation policy above. The hire company is in no way responsible for intemperate weather that may cause the client to cancel their booking. In regards to postponement, as long as the postponed event is an available date with us, we will transfer the event to that date without a penalty and your price will be honoured for the same package (within 12 months of the original event date - deposit will expire after 12 months). Changing package/booking for a postponed event will be subject to the current price structure at the time of changing. Postponed bookings cannot be transferred to another person. This honoured price cannot be price-matched to another booking. If the postponed event is cancelled, above standard cancellation policy applies.
4) Risk: The hirer assumes responsibility for any damage caused by guests to The Photo Booth Club's equipment & fittings. If damage does occur to equipment due to guest behaviour, the hirer will be billed the cost of repairs and/or replacement. In order to prevent damage to equipment, we reserve the right to refuse service to any person.
5) Travel: Travels are FREE within a 40km radius of Perth CBD. If the venue is out of our free travel radius, a quote is sent to the hirer prior to booking and included in the invoice when booking. If the hirer changes location after booking, the travel fee will be reassessed and changes will be applied accordingly to the Hirer's invoice. If the travel fee is no longer applicable due to location change, the hirer is eligible to a refund for any travel fees paid.
6) Use Of Images: The Photo Booth Club has all copyrights to images taken in the photo booth during the hire. The hirer gives The Photo Booth Club permission for images taken at the event to be used on our website and for other promotional purposes. If, for corporate, legal or preferred reasons, the hirer would like an embargo on the images please contact us to arrange special conditions for the image rights. On request, we can arrange to send the hirer a direct link to share images to guests separately and/or we can arrange to have a ban on The Photo Booth Club's use of the images for our website and other social media posting. This request is only acceptable in writing/via email and not valid via verbal discussion.
7) Vendor Meals: For bookings that include 5 hours of runtime or more, we will require 2x vendor meals for our attendants.
8) Access, Space & Power for Photo Booth: The hirer will arrange for an appropriate space for the Photo Booth at event’s venue. Hirer is responsible for providing power for the Photo booth. The photo booth requires a single standard 3 prong outlet (240V, 10 amps) from a reliable power source within 15m of the set up area. Any delay in the performance or damage to the photo booth equipment due to improper power is the responsibility of the hirer. The hirer shall provide crowd control if warranted. Hirer shall provide The Photo Booth Club with safe and appropriate working conditions and a solid floor where possible. This includes a 3m x 3m area for our setup.